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Non-recurring and Special Services

Non-recurring and special services involve tasks that fulfill special needs or solve problems which are not expected occur on a regular, repeated or continuing basis. Generally, these tasks do not involve a fixed or determinable duration, the scope may be expected to change as the work progresses, and the compensation generally is based on an appropriate hourly rate.

Hourly Structure

Time-based structure (based on hourly rates because of uncertain or unexpected changes in scope of work as the assignment progresses)

  • 25-35   For basic clerical data entry of transactions, usually available from our independent contractor pool, usually generally ranging between 25 to 35 hourly, depending on levels of work, speed, accuracy, industry expertise and experience in both bookkeeping concepts and QuickBooks operations. May require moderate supervision and periodic review throughout the duration of the assignment.
  • 40-65   For intermediate bookkeeping tasks, including classification of entries and cursory review and identification of possible difficulties for senior resolution, usually available from our independent contractor pool, usually generally ranging between 40 to 65 hourly, depending on levels of work, speed, accuracy, industry expertise and experience in both bookkeeping concepts and QuickBooks operations. May require light supervision and review and availability to answer questions during the assignment.
  • 95 For full-charge bookkeeping provided by Provident Bookkeeping’s personnel, at 95 for senior bookkeeping and accounting work, including situation analysis, development of expedited service plans, problems resolution of bookkeeping issues and entanglements, reconciliations of all account types, inventory analysis and adjustments, resolution of frequently encountered QuickBooks issues and problems, personal one-on-one tutoring, QuickBooks set up, establishment of processes and procedures, repair of QuickBooks set up problems, periodic or recurring accounting and bookkeeping oversight services, special projects and unique assignments specific to client-related or industry-related issues, resolution of downloading and on-line issues, and similarly-related problem resolution and systematization tasks. Performs supervision and review on the work of junior level personnel involved in above tasks.
  • 125  For senior bookkeeping, accounting analysis and tax problems resolution provided by Provident Bookkeeping’s personnel, at 125 hourly, including senior bookkeeping issues, resolution of accounting entanglements and intercompany accounts, and resolution of tax problems, inquiries and audits limited to payroll taxes, sales taxes, property taxes, excise taxes and workmen’s compensation reports and issues. Includes issues and performance related to certified payroll. Performs supervision and review on the work of junior level personnel for these tasks.

Hourly on-site visits to Orange County, Southern California locations usually subject to a two-hour minimum.

No charge for travel time within Orange County, and no charge for travel time within 30 minutes each way from Lake Forest, Orange County, Southern California.

Task Descriptions

Entry or intermediate level bookkeeping tasks can be performed either by available staff with the client or arranged by the firm from its pool of independent contractors.

In-firm Provident Bookkeeping’s personnel usually perform full-charge bookkeeping or senior bookkeeping tasks. These tasks generally include:

  • Reconciliation of accounts, as needed, including:
    • Bank checking accounts
    • Bank savings accounts
    • Bank lines of credit
    • Credit card accounts
    • Installment loans (and correct allocation of interest and principal)
    • Accounts payable (correct any paid bills and notes payable)
    • Accounts receivable (correct any paid accounts and invoices)
    • Inventory (adjust book balance as necessary to physical counts)
    • Undeposited funds
    • Opening balance equity
    • Intercompany payable and receivable accounts
    • Payroll tax liabilities for both federal and state agencies
    • Sales tax liabilities
    • Loans to and from officers and shareholders or owners
    • Capital accounts and shareholder distributions
    • Retained earnings or capital accounts confirmed to agree to prior year ending balances for continuity
    • Interbank transfers (not classified to taxable sales or revenue)
    • Investor accounts, advances, repayments and accrued interest
  • Detailed general ledger
  • Prepare financial statements
    • Profit and loss statements (P & L statement)
    • Balance sheet
    • Cash flow statement
    • Job cost reports
    • Prior year comparative statements
    • Monthly trend financial statements
    • Monthly, quarterly, annually time frames
  • Programming the sequence and priorities of the work to accomplish the client’s goals
  • Continuous estimation of effort as work progresses
  • Communication and coaching of client staff and independent contractors, as needed
  • Review and adjustment of bookkeeping transactions and reporting format, including items such as:
    • Income and revenue
    • Costs and expenses
    • Bank deposits vs. customer payments
    • Client retainer accounts and trust accounts (such as law firms)
    • Correct classification of bank loan proceeds
    • Establishment of liability and asset accounts for purchases of capital assets
    • Correct classification of operating or capitalized leases of autos and equipment
    • Correct estimation of depreciation expense for income tax planning and projection purposes
    • Correct classification of direct costs vs. operating expenses to determine true costs of goods sold or direct production gross margin
    • Correct classification of direct labor costs vs. administrative personnel, including fringe benefits and payroll tax burdens
    • Correct classification of owner compensation for disclosure on tax returns and workmen’s compensation reporting to eliminate incorrect reports and overcharging or insurance coverage
  • Supervision of tasks which were assigned to client staff
  • Review of work product and supervision of task assignments for contracted staff
  • Report to client on results of assignment, periodic review of progress, and explanation of results
  • Review of financial statements with the client, the cost structure of the small business, how to interpret the meaning of the results on the small business, and what the reports imply about the small business operations, its opportunities, challenges and profitability.